Data according to §5 TMG
Rukola Soft UG (haftungsbeschränkt)
Phone: 0049 5373 9219875
Managing Director Yasmin Kemnitz
Managing Director Philip Kosanke
Sales tax identification number according to §27a Umsatzsteuergesetz: DE815843061
Registergericht: Amtsgericht Hildesheim
Art des Registers: HRB
All rights to the images are held by Rukola Soft UG (haftungsbeschränkt) and may only be used with prior permission.
Notice according to the Online Dispute Resolution Regulation
According to applicable law, we are obliged to inform consumers of the existence of the European Online Dispute Resolution platform, which can be used to resolve disputes without having to go to court. The European Commission is responsible for setting up the platform. The European Online Dispute Resolution Platform can be found here: http://ec.europa.eu/odr.
Our e-mail is: email@example.com
However, we would like to point out that we are not willing to participate in the dispute resolution procedure under the European Online Dispute Resolution Platform. To contact us, please use our email and phone number above.
In accordance with the legal requirements of data protection law (in particular in accordance with the General Data Protection Regulation (DS-GVO) and the Federal Data Protection Act (BDSG-neu)), we inform you below about the nature, scope and purpose of the processing of personal data by our company when you use the website https://www.micro-farm-planner.com.
Regarding the definition of terms such as “personal data” or “processing”, we refer to Art. 4 DS-GVO.
Name and contact details of the responsible person(s)
The person responsible (hereinafter “Controller”) for the processing of personal data on this website is:
Rukola Soft UG (limited liability).
38543 Hillerse, Germany
E-mail address: firstname.lastname@example.org
I. General information on data processing
In the following, we inform you about the type, scope and purpose of the collection, processing and use of your personal data.
- Types of data we process
Personal data is regularly collected and used only after consent has been given or if permitted by legal regulations and only if this is necessary to ensure a functioning website and the provision of content and services of our company. As a matter of principle, no special categories of data are processed unless they are supplied for processing by users, e.g. entered in online forms.
The following types of data are collected:
- Inventory data (name, address, etc.)
- Contact data (telephone number, e-mail, fax, etc.)
- Payment data (bank data, account data, payment history, etc.)
- Contract data (subject of the contract, term, etc.)
- Content data (text entries, videos, photos, etc.),
- Usage data (e.g., websites visited, interest in content, access times),
- Meta/communication data (e.g., device information, IP addresses)
- Employee data (e.g., online applications).
- Purposes of the processing according to Art. 13 (1) c) DS-GVO.
The processing of the above-mentioned data serves the purpose of handling contact inquiries, processing contracts, fulfilling contractual obligations, contacting third parties in the event of legal complaints, and fulfilling legal retention obligations. Other purposes include supporting the commercial use and economic operation of the website, customer service and customer care, providing the website with functions and content, and ensuring uninterrupted, secure operation of our website.
- Categories of data subjects according to Art. 13 (1) e) DS-GVO.
Data subjects are customers, employees of customers or suppliers, interested parties, visitors and users of our online offer. The data subjects are collectively referred to as “users”.
- Legal basis of the processing of personal data
In the following, we inform you about the legal basis for the processing of personal data:
- If we have obtained your consent for the processing of personal data, Article 6 (1) a) DS-GVO is the legal basis.
- If the processing is necessary for the performance of a contract or for the implementation of pre-contractual measures, which are carried out at your request, Art. 6 (1) (b) DS-GVO is the legal basis.
- If the processing is necessary for the fulfillment of a legal obligation to which we are subject (e.g. legal retention obligations), Art. 6 (1) c) DS-GVO is the legal basis.
- If the processing is necessary to protect the vital interests of the data subject or another natural person, Art. 6 (1) (d) DS-GVO is the legal basis.
- If the processing is necessary to protect our legitimate interests or the legitimate interests of a third party and your interests or fundamental rights and freedoms are not overridden in this respect, Art. 6 (1) f) DS-GVO is the legal basis.
5. Disclosure of personal data to third parties and processors
In principle, we do not pass on any data to third parties without your consent. If this should nevertheless be the case, then the disclosure takes place on the basis of the previously mentioned legal grounds, e.g. in the case of the disclosure of data to online payment providers for the fulfillment of contracts or due to a court order or because of a legal obligation to hand over the data for the purpose of criminal prosecution, to avert danger or to enforce intellectual property rights.
We also use processors (external service providers, e.g. for web hosting of our websites and databases) to process your data. If data is passed on to the processors as part of a contract processing agreement, this is always done in accordance with Art. 28 DS-GVO. In doing so, we select our processors carefully, monitor them regularly and have been granted a right to issue instructions regarding the processing of the data. In addition, the processors must have taken appropriate technical and organizational measures and comply with the data protection regulations pursuant to DS-GVO and BDSG-neu to ensure the protection of their rights.
- Data transfer to third countries
The adoption of the European General Data Protection Regulation (DS-GVO) has created a uniform basis for data protection in Europe. Your data is therefore predominantly processed by companies to which the DS-GVO applies. However, should the processing take place through services of third parties outside the European Union or the European Economic Area, these must meet the special requirements of Art. 44 et seq. DS-GVO. This means that the processing takes place on the basis of special guarantees, such as the officially recognized determination by the EU Commission of a level of data protection corresponding to the EU or the observance of officially recognized special contractual obligations, the so-called “standard contractual clauses”.
- Deletion of data and storage period
- Existence of automated decision making
We do not use automated decision making or profiling.
II. Provision of our website and creation of log files
- if you use our website for information purposes only (i.e. no registration and no other transmission of information takes place), we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data:
- IP address,
- Internet service provider of the user,
- date and time of access,
- browser type,
- language and browser version,
- Content of the retrieval,
- time zone,
- Access status/HTTP status code,
- amount of data,
- Websites from which the request comes,
- operating system.
A storage of this data together with other personal data from you does not take place.
- These data serve the purpose of user-friendly, functional and secure delivery of our website to you with functions and content as well as their optimization and statistical evaluation.
- The legal basis for this is our legitimate interest in data processing in accordance with Article 6 (1) sentence 1 lit. f) DS-GVO.
- For security reasons, we store this data in server log files for a storage period of 70 days. After this period, they are automatically deleted, unless we need to keep them for evidence purposes in the event of attacks on the server infrastructure or other legal violations.
Our website uses the following cookies:
- Session cookies: we use so-called session cookies (also called session cookies or temporary cookies) to recognize multiple use of an offer by the same user (for example, if you have logged in to determine your login status). When you visit our site again, these cookies provide information to automatically recognize you. The information thus obtained is used to optimize our offers and to provide you with easier access to our site. When you close the browser or log out, the session cookies are deleted.
- Persistent Cookies (Permanent Cookies): These remain stored even after you close your browser and are automatically deleted after a specified period of time, which may vary depending on the cookie. You can delete the cookies at any time in the security settings of your browser.
- Cookies from third-party providers (third-party cookies): According to your preferences, you can configure your browser settings and, for example, refuse to accept third-party cookies or all cookies. However, we would like to point out at this point that you may then not be able to use all the functions of this website. Read more about these cookies in the respective privacy statements of the third-party providers.
- Necessary cookies: These cookies are absolutely necessary (essential) so that our website can store logins and user input. These cookies may also be necessary for security reasons.
In the case of necessary cookies, the legal basis for processing is our legitimate interest in the effective functionality of our website (as defined in Art. 6 (1) p. 1 lit. f) DS-GVO). All other cookies are only processed after your consent. Here, Art. 6 para. 1 p. lit. a) DS-GVO is the legal basis. We use the browser plug-in from Borlabs to obtain your consent. Apart from the necessary cookies, no other cookies are processed until you have given your consent in the cookie banner or edited the cookie settings.
- Borlabs Cookie: This website uses Borlabs Cookie, which sets a technically necessary cookie (borlabs-cookie) to store your cookie consents. Borlabs cookie does not process any personal data.
The borlabs-cookie cookie stores your consents that you gave when you entered the website. If you wish to revoke these consents, simply delete the cookie in your browser. When you re-enter/reload the website, you will be asked again for your cookie consent.
- Use of Google Analytics:
We use Google Analytics to analyze website usage. The data obtained from this is used to optimize our website as well as advertising measures. Google Analytics is a web analytics service operated and provided by Google Inc (1600 Amphitheatre Parkway, Mountain View, CA 94043, United States). Google processes website usage data on our behalf and is contractually committed to measures to ensure the confidentiality of the processed data.
Further information on Google Analytics can be found on the Internet at: https://marketingplatform.google.com/intl/de/about/analytics/.
- Pages viewed
- Your behavior on the pages
- Your approximate location (country and city)
- Your IP address (in shortened form, so that no clear assignment is possible)
- Technical information such as browser, Internet provider, terminal device and screen resolution
- Source of origin of your visit (i.e. via which website or advertising medium you came to us)
This data is transferred to a Google server in the USA. In doing so, Google observes the data protection provisions of the “EU-US Privacy Shield” agreement. This agreement is intended to ensure that the level of data protection in the EU remains guaranteed when data is processed in the United States. Information on the Privacy Shield can be found at https://www.privacyshield.gov/
Google Analytics stores cookies in your web browser for a period of two years since your last visit. These cookies contain a randomly generated user ID that can be used to recognize you on future website visits.
The recorded data is stored together with the randomly generated user ID, which enables the evaluation of pseudonymous user profiles. This user-related data is automatically deleted after 14 months. Other data remains stored in aggregated form indefinitely.
The legal basis results from your consent, if we have asked for it (Art. 6 para. 1 p. 1 lit. a DSGVO), otherwise from our legitimate interests in being able to provide economic and efficient offers to our users (Art. 6 para. 1 p. 1 lit. f. DSGVO).
If you do not agree with the collection, you can prevent it with the one-time installation of the browser add-on to disable Google Analytics.
The paragraph on Google Analytics was created on the sample template from traffic3.net.
- Use of Facebook Pixel and Custom Audiences on our website:
Our website uses the so-called “Facebook Pixel” of the social network Facebook, which is operated by Facebook Inc, 1 Hacker Way, Menlo Park, CA 94025, USA, or if you are a resident of the EU, Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (“Facebook”).
The processing of data by Facebook takes place within the framework of Facebook’s data usage policy. Accordingly, general guidance on the display of Facebook Ads, in Facebook’s Data Use Policy: https://www.facebook.com/policy.php. Specific information and details about the Facebook pixel and how it works can be found in Facebook’s help section: https://www.facebook.com/business/help/651294705016616.
We use Facebook Pixel for the purpose of analysis, optimization and economic operation of our website.
With the help of the Facebook pixel, it is possible for Facebook, on the one hand, to determine the visitors to our website as a target group for the display of advertisements (so-called “Facebook ads”). Accordingly, we use the Facebook pixel to display the Facebook ads placed by us only to those Facebook users who have also shown an interest in our online offer or who have certain characteristics (e.g. interests in certain topics or products determined on the basis of the websites visited) that we transmit to Facebook (so-called “Custom Audiences”).
Legal basis for data processing: The legal basis for the processing of personal data using Facebook Pixel is Art. 6 (1) (f) DSGVO, i.e. a legitimate interest on our part. Our legitimate interest here lies specifically in the analysis, optimization and economic operation of our website and our online offering.
Option to object and remove: You can object to the collection by the Facebook pixel and use of your data to display Facebook ads. To adjust which types of ads are displayed to you within Facebook, you can visit the page set up by Facebook and follow the instructions there on the settings for usage-based advertising: https://www.facebook.com/settings?tab=ads. The settings are done in a platform-independent manner, which means that they are applied to all devices, such as desktop computers or mobile devices.
Transfer of personal data to a third country (other EU countries)
If we process data in a third country (i.e. outside the European Union or the European Economic Area) or if this occurs in the context of using third-party services or disclosing or transferring data to third parties, this will only occur if it is done in order to fulfill our contractual obligations, on the basis of your consent or on the basis of a legal obligation. Subject to legal or contractual permissions, we will only process data or have data processed in a third country if the special requirements of Art. 44 et seq. DSGVO, i.e. the processing is carried out on the basis of special guarantees, such as the recognized determination of a level of data protection that meets EU standards.
If a service provider (processor or third party) is based in a country outside the European Economic Area that does not offer an adequate level of data protection, there is a risk that your data will be processed by public authorities for monitoring purposes without you being entitled to legal remedies. We have therefore concluded standard contractual clauses with such service providers to ensure an adequate level of data protection, which are available here for your perusal: https://eur-lex.europa.eu/legal-content/DE/TXT/PDF/?uri=CELEX:32021D0914&from=DE.
IV. Processing of contracts
- We process inventory data (e.g. company, title/academic degree, names and addresses as well as contact data of users, e-mail), contract data (e.g. services used, names of contact persons) and payment data (e.g. bank details, payment history) for the purpose of fulfilling our contractual obligations (knowledge of who is a contractual partner; justification, content and execution of the contract; checking the plausibility of the data) and services (e.g. contacting customer service) pursuant to Art. 6 para. 1 p. 1 lit b) DS-GVO. The entries marked as mandatory in online forms are required for the conclusion of the contract. 2.
- These data will not be disclosed to third parties, unless it is necessary for the pursuit of our claims (eg transfer to lawyer for collection) or for the performance of the contract (eg transfer of data to payment providers) or there is a legal obligation pursuant to Art. 6 para 1 p. 1 lit. c) DS-GVO.
- We may also process the data you provide to inform you about other interesting products from our portfolio or to send you e-mails with technical information.
- The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. This is the case for inventory and contract data when the data is no longer required for the performance of the contract and claims can no longer be asserted under the contract because they are time-barred (warranty: two years / standard limitation period: three years). We are obliged by commercial and tax law to store your address, payment and order data for a period of ten years. However, we restrict processing after three years if the contract is terminated, i.e. your data is only used to comply with legal obligations. Information in the user account will remain until it is deleted.
V. Collection of personal data in the context of contacting us
- Contacting us via contact form / e-mail / fax / mail
- When contacting us via contact form, fax, mail or e-mail, your information will be processed for the purpose of handling the contact request.
- The legal basis for the processing of the data is, if you have given your consent, Art. 6 para. 1 p. 1 lit. a) DS-GVO. The legal basis for the processing of data transmitted in the course of a contact request or e-mail, letter or fax is Art. 6 para. 1 p. 1 lit. f) DS-GVO. The responsible party has a legitimate interest in processing and storing the data in order to be able to answer users’ inquiries, to preserve evidence for liability reasons and, if necessary, to be able to comply with its statutory retention obligations for business letters. If the contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 p. 1 lit. b) DS-GVO.
- We may store your information and contact request in our customer relationship management system (“CRM system”) or a comparable system.
- The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with you has ended. The conversation is ended when it is clear from the circumstances that the matter in question has been conclusively clarified. We store inquiries from users who have an account or contract with us until two years after termination of the contract. In the case of legal archiving obligations, the deletion takes place after their expiry: end of commercial law (6 years) and tax law (10 years) retention obligation.
- You have the option at any time to revoke your consent pursuant to Art. 6 (1) p. 1 lit. a) DS-GVO to the processing of personal data. If you contact us by e-mail, you can object to the storage of the personal data at any time.
- Contacting us by telephone
- When contacting us by telephone, your telephone number will be processed and temporarily stored or displayed in the RAM / cache of the telephone device / display for the purpose of processing the contact request and its settlement. The storage takes place for liability and security reasons, in order to be able to lead the proof of the call as well as for economic reasons, in order to make a recall possible. In the case of unauthorized advertising calls, we block the phone numbers.
- The legal basis for the processing of the telephone number is Art. 6 para. 1 p. 1 lit. f) DS-GVO. If the contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b) DS-GVO.
- The device cache stores the calls for 30 days and successively overwrites or deletes old data; when the device is disposed of, all data is deleted and the memory destroyed if necessary. Blocked phone numbers are checked annually for the necessity of blocking.
- You can prevent the phone number from being displayed by calling with suppressed phone number.
VI. Newsletter, presence in social media
If you would like to receive the newsletter offered on our website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the specified e-mail address and agree to receive the newsletter.
To ensure that the newsletter is sent without your consent, we use the so-called double opt-in procedure. In the course of this, the potential recipient allows himself to be included in a distribution list. Subsequently, the user is given the opportunity to confirm the registration in a legally secure manner by means of a confirmation e-mail. Only if the confirmation is received, the address will be actively included in the distribution list.
We use this data exclusively for sending the requested information and offers.
You can revoke your consent to the storage of the data, the e-mail address and their use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter.
- Social media
- Data categories and description of data processing: usage data, contact data, content data, inventory data. In the same way, user data within social networks is usually processed for market research and advertising purposes. Based on the usage behavior and resulting interests of the users, usage profiles can be created, for example. The usage profiles can then be used, for example, to place advertisements within and outside the networks that presumably correspond to the interests of the users. For these purposes, cookies are usually stored on the users’ computers, in which the usage behavior and interests of the users are stored. Furthermore, data independent of the devices used by the users may also be stored in the usage profiles (especially if the users are members of the respective platforms and are logged in to them). For a detailed presentation of the respective forms of processing and the options to object (opt-out), we refer to the privacy statements and information provided by the operators of the respective networks. In the case of requests for information and the assertion of data subject rights, we also point out that these can be asserted most effectively with the providers. Only the providers have access to the users’ data and can take appropriate measures and provide information directly. If you still need assistance, then you can contact us.
- Purpose of processing: We process your data that you send us via these networks in order to communicate with you and to answer your messages there.
- The legal basis for the processing of personal data is our legitimate interest in communicating with users and our external presentation for the purpose of advertising in accordance with Art. 6 (1) p. 1 lit. f) DS-GVO. Insofar as you have given the responsible party of the social network consent to the processing of your personal data, the legal basis is Art. 6 para. 1 p. 1 lit. a) and Art. 7 DS-GVO.
- You can find the data protection notices, information options and objection options (opt-out) of the respective networks here:
VII. Data protection for applications and in the application process
- Applications sent electronically or by mail to the person responsible are processed electronically or manually for the purpose of handling the applicant procedure.
- We expressly point out that application documents with “special categories of personal data” according to Art. 9 DS-GVO (e.g. a photo that gives conclusions about your ethnic origin, religion or marital status), with the exception of a possible severe disability, which you wish to disclose of your own free will, are undesirable. You should submit your application without this data. This will not affect your chances of applying.
- Legal bases for the processing are Art. 6 para. 1 p.1 lit. b) DS-GVO as well as § 26 BDSG n.F. for the implementation of pre-contractual measures as well as for the establishment, implementation and termination of an employment relationship.
- If an employment relationship is entered into with the applicant after completion of the application process, the applicant data will be stored in compliance with the relevant data protection regulations. If you are not offered a position after completion of the application process, your submitted application letter including documents will be deleted 6 months after the rejection is sent in order to be able to satisfy any claims and obligations to provide evidence under the General Equal Treatment Act (AGG).
VIII. Rights of the data subject
- Revocation or objection to the processing of your data
Insofar as the processing is based on your consent pursuant to Art. 6 (1) p. 1 lit. a), Art. 7 DS-GVO, you have the right to revoke your consent at any time. This does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.Insofar as we base the processing of your personal data on the balance of interests pursuant to Art. 6 (1) S. 1 lit. f) DS-GVO, you may object to the processing. This is the case if the processing is not necessary, in particular, for the fulfillment of a contract with you, which is presented by us in each case in the following description of the functions. When exercising such an objection, we ask you to explain the reasons why we should not process your personal data as we have done. In the event of your justified objection, we will review the situation and either discontinue or adjust the data processing or show you our compelling reasons worthy of protection on the basis of which we continue the processing.You can object to the processing of your personal data for purposes of advertising and data analysis at any time. You can exercise the right to object free of charge. You can inform us about your advertising objection at the following contact details:
Rukola Soft UG (haftungsbeschränkt).
38543 Hillerse, Germany
Managing director Yasmin Kemnitz, Philip Kosanke
E-mail address: email@example.com
- Right to information
You have the right to request confirmation from us as to whether personal data relating to you is being processed. If this is the case, you have a right to information about your personal data stored by us in accordance with Art. 15 DS-GVO. This includes, in particular, information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the origin of your data if it has not been collected directly from you.
- Right to rectification
You have the right to have incorrect data corrected or correct data completed in accordance with Art. 16 DS-GVO.
- Right to deletion
You have a right to have your data stored by us deleted in accordance with Art. 17 DS-GVO, unless legal or contractual retention periods or other legal obligations or rights to further storage prevent this.
- Right to restriction
You have the right to request a restriction in the processing of your personal data if one of the conditions in Art. 18 (1) a) to d) DS-GVO is met. This is the case if:
- you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
- the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;
- the controller no longer needs the personal data for the purposes of processing, but you need it for the assertion, exercise or defense of legal claims; or
- you have objected to the processing pursuant to Article 21 (1) DS-GVO and it has not yet been determined whether the legitimate grounds of the controller outweigh your grounds.
- Right to data portability
You have a right to data portability pursuant to Art. 20 DS-GVO, which means that you can receive the personal data we have stored about you in a structured, common and machine-readable format or request that it be transferred to another controller.
- Right to complain
You have a right to complain to a supervisory authority. As a rule, you can contact the supervisory authority for this purpose, in particular in the Member State of your residence, workplace or the place of the alleged infringement.
IX. Data security
In order to protect all personal data transmitted to us and to ensure that data protection regulations are complied with by us, as well as by our external service providers, we have taken appropriate technical and organizational security measures. Therefore, among other things, all data between your browser and our server is transmitted encrypted via a secure SSL connection.
X. Severability clause
Should individual provisions of this data protection declaration be or become invalid or unenforceable in whole or in part, this shall not affect the validity of the remaining provisions. The same applies in the event of loopholes.